Stargeon International – Health & Safety Policy
- Policy Statement
Stargeon International is committed to maintaining a safe, healthy and secure working environment for all employees, contractors, clients and visitors. We believe that every workplace injury, illness or environmental incident is preventable and that health and safety is integral to our operational success, reputation, and compliance with applicable laws and industry standards. This policy applies to all Stargeon International operations and activities, whether at our premises or at client sites. - Objectives
We aim to:
- Provide and maintain safe systems of work, tools, equipment and processes.
- Prevent injury, occupational disease or harm arising from work activities.
- Promote health and safety awareness and training for all personnel.
- Comply with all relevant safety legislation and regulatory requirements in Kenya.
- Responsibilities
- Senior Management
- Demonstrate leadership and commitment to health and safety.
- Provide necessary resources to implement this policy effectively.
- Review policy performance regularly.
- Supervisors / Project Leaders
- Ensure risk assessments are completed and appropriate controls are in place.
- Monitor day-to-day compliance with safety procedures.
- Employees & Contractors
- Follow safety rules, instructions and use provided protective equipment.
- Report hazards, incidents or unsafe conditions promptly.
- Risk Management and Prevention
Stargeon International will:
- Conduct regular risk assessments for all key tasks and work sites.
- Implement control measures to eliminate or minimise identified hazards.
- Provide appropriate personal protective equipment (PPE) and training.
- Maintain equipment, tools and facilities to safe standards.
- Training and Communication
We will:
- Provide health and safety induction for new employees and contractors.
- Deliver ongoing safety training relevant to work activities.
- Communicate safety procedures and updates through meetings, email and notices.
- Incident Reporting and Investigation
All accidents, injuries, near misses and unsafe conditions must be reported immediately to supervisors. Each incident will be investigated to identify root causes and preventative actions. Lessons learned will be shared with the workforce. - Emergency Preparedness
Appropriate emergency procedures will be established, including evacuation plans, first aid provision, fire safety measures, and contact lists. Emergency drills will be conducted periodically. - Compliance and Review
This policy will be reviewed at least annually, or sooner if there are significant changes in operations, law, or in response to safety performance data. Compliance with this policy is mandatory for all employees and contractors.
Signed:
Chief Executive Officer / Managing Director
Stargeon International
Date: _______________________
Stargeon International – Security & Confidentiality Policy
1. Policy Statement
Stargeon International is committed to safeguarding all company, client and stakeholder information against unauthorized access, disclosure, alteration or loss. We recognize that information security and confidentiality are critical to maintaining trust, operational integrity and compliance with contractual and legal obligations.
This policy applies to all employees, consultants, contractors, partners and any third parties who access Stargeon International information or systems.
2. Objectives
The objectives of this policy are to:
Protect confidential and sensitive information belonging to Stargeon International and its clients.
Prevent unauthorized access, misuse, loss or disclosure of information.
Ensure secure handling of physical, digital and verbal information.
Promote accountability and responsible information management.
Comply with applicable data protection, contractual and regulatory requirements.
3. Scope of Information Covered
This policy applies to, but is not limited to:
Client data, inspection reports, calibration records and technical documentation.
Commercial information including contracts, pricing, tenders and proposals.
Employee and contractor personal information.
Intellectual property, methodologies, software and proprietary processes.
Digital data stored in computers, servers, cloud systems and portable devices.
4. Information Security Measures
4.1 Physical Security
Stargeon International shall:
Restrict access to offices, workstations and storage areas to authorized personnel only.
Secure confidential documents in locked cabinets or controlled-access rooms.
Ensure visitor access is supervised when necessary.
4.2 Digital & IT Security
The company shall:
Use password-protected systems and user access controls.
Limit system access based on job roles and responsibilities.
Maintain updated antivirus, firewall and security software.
Regularly back up critical data to secure locations.
Prohibit unauthorized installation of software on company systems.
4.3 Data Transmission & Storage
Confidential information must only be shared through approved communication channels.
Sensitive documents should be encrypted or password-protected when transmitted electronically.
Cloud platforms must meet acceptable security standards.
5. Confidentiality Obligations
All employees, contractors and consultants must:
Treat all non-public information as strictly confidential.
Use information solely for legitimate business purposes.
Not disclose company or client information to unauthorized parties during or after employment.
Sign confidentiality or non-disclosure agreements (NDAs) where applicable.
These obligations remain in force even after termination of employment or contract.
6. Client and Project Confidentiality
Stargeon International is committed to protecting:
Client inspection results and technical findings.
Project data, drawings, reports and safety documentation.
Any proprietary information received from clients or partners.
Such information shall not be shared without written authorization, except where required by law.
7. Incident Management and Reporting
Any actual or suspected security breach, data loss, cyber incident or unauthorized disclosure must be reported immediately to management.
Stargeon International shall:
Investigate all reported incidents promptly.
Take corrective and preventive actions.
Notify affected parties where legally or contractually required.
8. Employee Responsibilities
All personnel are responsible for:
Protecting login credentials and access rights.
Logging out of systems when not in use.
Reporting suspicious activity or security weaknesses.
Following all company security procedures and instructions.
Failure to comply with this policy may result in disciplinary action.
9. Compliance and Legal Requirements
Stargeon International shall comply with applicable laws and regulations relating to information security and data protection, including contractual obligations with clients and industry standards.
10. Policy Review
This Security & Confidentiality Policy shall be reviewed periodically to ensure continued relevance, effectiveness and compliance with operational and regulatory requirements.
Approved by:
Managing Director / Chief Executive Officer
Stargeon International
Date: _______________________
Integrity & Business Continuity Policy
1. Policy Statement
Stargeon International is committed to conducting all its operations with the highest standards of integrity, professionalism and ethical behaviour while ensuring continuity of business operations under all circumstances.
We recognize that ethical conduct and operational resilience are essential to maintaining client confidence, regulatory compliance and long-term sustainability.
This policy applies to all employees, directors, contractors, consultants and business partners acting on behalf of Stargeon International.
2. Objectives
The objectives of this policy are to:
Promote honesty, transparency and accountability in all business activities.
Prevent corruption, fraud, bribery and unethical practices.
Ensure preparedness for disruptions that may affect operations.
Protect employees, clients, assets and critical services.
Maintain uninterrupted service delivery where reasonably possible.
3. Integrity and Ethical Conduct
3.1 Code of Conduct
All personnel shall:
Act honestly, fairly and professionally at all times.
Avoid conflicts of interest or declare them where unavoidable.
Make decisions based on merit, competence and lawful processes.
Treat clients, suppliers and colleagues with respect and impartiality.
3.2 Anti-Corruption and Anti-Bribery
Stargeon International maintains zero tolerance toward:
Bribery, kickbacks or facilitation payments.
Fraud, falsification of reports or misrepresentation of results.
Improper influence in procurement, inspections or certifications.
No employee or representative may offer, solicit or accept improper benefits in connection with company business.
3.3 Conflict of Interest
Employees and contractors must:
Disclose any personal, financial or business interests that may influence professional judgment.
Refrain from participating in decisions where a conflict exists unless authorized by management.
3.4 Accurate Records and Reporting
Stargeon International shall ensure that:
Technical reports, inspection findings and calibration results are accurate and truthful.
Financial and operational records are complete and transparent.
No data or findings are altered to benefit any party improperly.
4. Whistleblowing and Reporting Misconduct
Employees and stakeholders are encouraged to report:
Ethical breaches
Fraud or corruption
Manipulation of inspection or test results
Any conduct inconsistent with company values
Reports will be handled confidentially, and retaliation against whistleblowers is strictly prohibited.
5. Business Continuity Commitment
Stargeon International is committed to maintaining essential operations during disruptions such as:
Power outages
System or data failures
Equipment breakdowns
Supply chain interruptions
Natural disasters or emergencies
Health and safety incidents
6. Business Continuity Measures
To ensure operational resilience, the company shall:
Identify critical business functions and services.
Maintain backup systems for data and documentation.
Implement alternative work arrangements where necessary.
Maintain emergency communication procedures.
Protect essential equipment and inspection data.
Train staff on emergency response and continuity procedures.
7. Roles and Responsibilities
Management
Provide leadership in ethical governance and continuity planning.
Allocate resources to implement this policy.
Review risks and continuity readiness regularly.
Employees and Contractors
Comply with ethical standards and company procedures.
Participate in continuity planning and training.
Report risks, vulnerabilities or unethical conduct promptly.
8. Monitoring and Review
This policy shall be:
Communicated to all personnel and relevant stakeholders.
Reviewed periodically or following major operational changes.
Updated to reflect regulatory, operational or technological developments.
9. Disciplinary Action
Violation of this policy may result in:
Disciplinary measures
Termination of employment or contracts
Legal or regulatory action where applicable
Approved by:
Managing Director / Chief Executive Officer
Stargeon International
Date: _______________________